9：Problems to store contracts in print
Problems to store printed contracts
If you manage contracts in print, the paper can be deteriorated over time and it increases the risks to damage and to lose contracts.
As a general principle, managing contracts in print
For the method to store contracts, the general principle is that contracts are managed in print.
As digitizing contracts becomes more popular these days, the method to manage contracts has been changing.
- Contracts in print can be deteriorated over time
- The problem to manage contracts in print is that they can easily be deteriorated.
The printed contracts can be deteriorated over time and their characters can be hard to read.
In addition, depending on the material of the paper and the frequency of use of the contract, it can be damaged when you use it.
- It takes time when you need to find the contract
- One of the problems to manage contracts in print is that it's hard to find the contract when needed.
Company needs to manage huge number of contracts and various documents monthly.
Even they can efficiently sort them, it's meaningless if they cannot find and take out them when they need them.
- It costs to store contracts in print
- As contracts need to be stored in long term, you should have the place to store.
The volume of the contracts is increasing based on the years of the company and the number of the clients.
If the volume of the contracts and documents becomes the volume which you cannot store in your company, you should pay to have the space to store them.
To manage contracts in print costs you.
- It's easy to lose contracts in print
- On the management of the contracts in print, the person who uses the contract may lose it by mistake, or the contract can be mixed with the others and can be missing.
If someone put a contract into a shredder by mistake, since it can be an irretrievable loss, you should have with minute attention for the management of contracts in print.
- As described, there are various problems to manage contracts in print.
Digitizing contracts can reduce some problems, but there is no management method to completely eliminate risk.