Ofigo® Contract Management Enterprise

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Articles about contract

Answers to Questions regarding Contract.

Here are the articles which are the answers to the questions from our customers.

1:What is a contract?

A contract is a document which clarifies an agreement between both parties.
If you have concluded a contract, a legally binding occurs.
If a contract has the illegal contents, it won't be in effect.

2:Advantages of Ofigo introduction: No.1

One of the advantages to introduce Ofigo is that you can easily check the contents of contracts by managing the ledger on the system and your digitalised contracts.
Furthermore, since you can get the prior notice from Ofigo before the expiration date of a contract, you can manage the contract deadline.

3:Contract types

Contracts have various types: regarding rental and sales of real and movable property, intellectual property, transaction, company operation and others.
Some types of contract are defined in detail, for example, how to fill in.

4:Digitalizable documents

Digitalizable documents are, mainly, finacial book, contract, business report and others.
By saving documents as digital data, you can sort a lot of paper-documents and make your work more efficient.
However, digitalizing document requires to fullfill the conditions.

5:Tips to organize documents

The tip to organize the paper-documents is to sort out them necessary and unnecessary.
It's important to enable to easily find the needed documents.
Since it can be high risk when important documents are lost, you should learn the skills to organize documents.

6:What is filing?

"Filing" is the word which means the methods to organize documents and to store documents.
By filing documents, you can prevent losing documents and leaking information.
You should manage documents so that everyone can use them.

7:Effective information arranging method

Binders and files are useful to store paper-documents. By setting the items such as storage term and others and storing documents, you can easily take out the needed document. You can store documents after digitizing them.

8:The necessity to manage contracts

Contract management can prevent contracts loosing and leaking and save time to find contracts.
If you make a register to manage contracts, you can work more effective.
Digitizing contracts is one way to manage contracts.

9:Problems to store contracts in print

The problem to manage documents in print is that the paper is easy to be deteriorated.
Moreover, there are problems that it takes time to find a contract and it is easily lost.
You need to have the room to store printed contracts, and it costs you.

10:Advantages of Ofigo introduction: No.2

"Ofigo Contract Management" cooperates with electronic agreement systems.
Since the contracts which have been concluded in the systems can be fetched into Ofigo from them automatically, you can easily conclude and manage the contracts.
You can manage not only contracts in paper but also electronic contracts, and your work can be more effective.

11:Advantages of Ofigo introduction: No.3

"Ofigo Contract Management" is the system to unitarily manage the contracts within the company and to share the information of the contracts with the concerned people, but the system has many convenience functions to manage the contracts by each concerned person.
By correctly managing the contracts with your clients, you can strengthen the relationship with your clients and can expand the business opportunities.

12:Japanese Contract Culture

This article introduces the contract culture of Japan where "Ofigo Contract Management" was born.
There are many unique customs and styles of Japanese contract culture.
They may be interesting to the people living in the countries other than Japan.

13:How to prepare contracts

The way of preparing contracts is basically the same.
Set contract title first and then make premises, whereas clause, operative provisions and end of operative provisions.
At the time, you need to write the date, and sign or stamp on the contract.
If there is no signatures or seals on the contracts, it is invalid.

14:Ofigo Usage Example: No.1

This article shows some usage examples of Ofigo.
Knowing what kind of problem regarding contract management the company which has introduced Ofigo had and how they have solved the problem by introducing Ofigo, you can understand the merit of introducing Ofigo.

15:Ofigo Usage Example: No.2

This article shows some usage examples of Ofigo.
Knowing what kind of problem regarding contract management the company which has introduced Ofigo had and how they have solved the problem by introducing Ofigo, you can understand the merit of introducing Ofigo.

16:Storage term of contracts

The contracts which have been expired or canceled must be stored 10 years by corporation law in Japan.
If you dispose or lose the contracts in the storage term, you might be imposed to pay surcharge corporation taxes.

17:Ofigo Usage Example: No.3

"Ofigo Contract Management" has many convenient search functions.
Managing contracts by Excel is a good method, but it's hard to search contracts efficiently based on the management items.
The search functions on Ofigo are designed based on the management items. When you combine the search items, you can easily search contracts.

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